DHIS2 for Education Academy, Level 2

Welcome!

University of Oslo and the Gambia Ministry of Basic and Secondary Education are pleased to announce the DHIS2 for Education Academy to be held at the Djembe Beach Resort from 23 to 27 March 2020.

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Purpose of DHIS2 for Education Academy

This Academy offers an introduction to the application of DHIS2 software as an Education Management Information System (EMIS). It can be attended as a 2-day conference or 5-day conference + training course:

The 2-day program (23-24 March) is intended for Education stakeholders and program managers. This conference-style event will offer an overview of the DHIS2 for Education system, in particular example use cases and demos from the pilot projects in Uganda and The Gambia, and discussion of standards for EMIS data, and review of key considerations for planning, managing, and evaluating a DHIS2 for Education initiative, shared by DHIS2 experts from the University of Oslo, HISP groups and other stakeholders.

The 5-day program (23-27 March) is intended for implementers and technical experts. This includes the 2-day conference, plus an additional 3-day course that features practical trainings and hands-on exercises to facilitate the implementation of a DHIS2 for Education instance, including aggregate and individual (Tracker) data, design implications for Android and analytics.

Course outline

  • USE CASES: Review of real-world uses of DHIS2 for Education, with best practices and lessons learned from pilots in Uganda and The Gambia
  • PLANNING & MANAGEMENT: Key considerations for implementating DHIS2 as an Education Management Information System
  • DATA ANALYTICS: Introduction to analysis of EMIS data (such as school attendance, etc.) using DHIS2 analytics tools, including pivot tables, charts and maps
  • DASHBOARDS: Creating custom dashboards for easy data sharing and use, and presentation of analytics
  • DATA AGGREGATE CUSTOMISATION: Introduction to customizing data entry capture forms for easy and high quality entry of EMIS data
  • TRACKER: Introduction to designing data capture tools to track indvidual-level data, such as student and teacher attendance and other kinds of school records management tools
  • ANDROID: Design and implementation implications for using mobile devices for data capture and analytics

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Facilitators

The Facilitators team the DHIS2 for Education Academy features DHIS2 experts who have have led the pilot implementations of DHIS2 for Education in the Gambia and Uganda, as well as members of the DHIS2 management team from the University of Oslo. Attending this Academy is a great opportunity to draw on their vast knowledge and expertise of DHIS2, as well as network with your counterparts from around the region.

Jerry Aziawa

HISP West and Central Africa
Jerry is an ICT professional who has collaborated with Ministries of Health in several countries to develop databases at the national level through DHIS2, and who has been deeply involed in the DHIS2 for Education pilot programs. He is an experienced facilitator who has led several regional academies with HISP WCA.

Sakibou Alassani

HISP West and Central Africa
Sakibou is member of the DHIS2 implementation team at HISP WCA, database manager and application developer. Sakibou has been involved since 2011 in the implementation of the DHIS2 system in Togo, and has also worked to support health information projects in other countries, as well as the DHIS2 for Education pilots.

Prosper Behumbiize

HISP Uganda
Prosper is currently working with the DHIS2 Implementation Advisor and is based at HISP Uganda. Previously, Prosper worked with US Centers for Disease Control and Prevention in Uganda where he was supporting design and implementation of Health Information for over 13 years. He has supported a number of regional, national, and global DHIS2 implementations, and has led multiple DHIS2 Academies. He has been deeply involved in the DHIS2 for Education pilot projects.

Edem Kossi

HISP West and Central Africa
Edem Kossi is the supervisor of HISP WCA and a senior DHIS2 expert. He has an extensive experience in the implementation of Health Information Systems and has been an active member of DHIS2 community since 2007. He has worked on DHIS2 implementations in various countries across Africa and beyond. Most recently, he has played a key role in the DHIS2 for Education project.

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Registration fees

The Academy fees are USD 250 for the 2-day conference or USD 550 for the 5-day training, and include:

- Training materials
- Lunch breaks
- Two coffee breaks per day

Travel and Visa


Airport and Airlines

Banjul International Airport, also known as Yundum International Airport, is the only international airport in the Gambia. Several international airlines operate in Gambia, both on regularly scheduled and charter flights, including Air Peace, Air Senegal, Arik Air, ASKY Air, Brussels Airlines, Royak Air Maroc, TAP Air Portugal, Transair, TUI Fly Netherlands, Turkish Airlines, and Vueling.

Airport Transfers/Shuttle

Airport Taxis are available at all scheduled flight arrivals in Banjul International Airport. They offer a fixed fare to common destinations. For other destinations the fare must be negotiated in advance. Fares to Serrekunda typically cost between 200 to 300 Dalasi (USD 4-6), but can be much more expensive if paying in foreign currency. Many hotels also offer their own shuttle service from the airport.

Invitations

The event organisers will issue support letters, if required, only to those delegates who have registered for the academy.

Visa

Citizens of several countries are eligible for visa-free travel to the Gambia, while some others are eligible to obtain a visa on arrival. Please consult the list here: https://www.banjulairport.com/en/visa_gambia.php
For citizens of countries that require a visa, you must contact your nearest Gambian Embassy to apply. The cost of a single-entry visa varies from USD 45-100 depending on country of citizenship.

Location

Djembe Beach Resort: Located in Kololi, The Gambia, right on the shores of the Atlantic Ocean, a 30 minute drive from airport and 15 minute walk to main attractions at Senegambia Strip. The hotel offers a large conference venue, 3 restaurants and 3 outdoor pools, spa and fitness center, and spacious outdoor grounds for relaxing breaks between Academy sessions. There are several other hotels located within walking distance of the venue, including Senegambia Beach Hotel, Kairaba Beach Hotel, and others.





Accommodation

We are happy to confirm that an exclusive discount rate of 4,400 Gambian Dalasi (approximately USD 86) per night including bed and breakfast, free Wi-Fi, flat-screen TVs, private bathroom with water, and balconies with pool or ocean views. Please use the following contact details for your booking and reference "DHIS2 Academy" to request the discount rate.
Tel: (+220) 202 6200
Email address: reservations@djemberesort.com



Leisure and Attractions

The conference venue is located on Gambia's Atlantic coast, which features golden beaches and offers a selection of watersports, nightlife, shopping, and restaurants. Other nearby attractions include the Abuko Nature Reserve. Find more attractions here: https://www.lonelyplanet.com/the-gambia/top-things-to-do/a/poi/355669

Time zone

UTC

Climate

Gambia has a tropical climate, with hot weather throughout the year. The dry season lasts from November to May. During March, average daily high temperatures are 34°C, cooling off to an average low of 18°C at night.

Currency

The official currency of the Gambia is the Dalasi. Credit cards are not commonly accepted, so it is recommended that you bring cash to exchange for local currency. ATM availability can be limited.

Official language

English

Electricity

220-240 Volts AC at 50 Hz. Socket Type G British BS-1363 is standard, but hotels may also use Type C or Type F.

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Terms and Conditions


These Terms & Conditions apply to every person registering as a participant to a DHIS2 Academy.

Academy Registration

Only fully completed registration forms will be considered. After reviewing each registration, the Academy Organisers will send a confirmation/information email. This email will include all the details related to the payment of the registration fees.

Participation is not guaranteed until full payment of the registration fees is received.

Each Academy has a ceiling. If the maximum capacity is reached, the Academy Organisers reserve the right to refuse additional registrations and to close the registration form.

Methods of Payment

Payments should be made in advance, before the Academy starts, by bank transfer or PayPal. Participants who made a late payment (from 3 days before the Academy starts) are invited to bring a copy of their payment slip to the registration desk the first day of the Academy.

All bank fees and money transfer costs must be covered by the transmitter. Any negative balance will be collected on site. Kindly indicate the Academy name and the participant’s full name as a reference on all bank transfers.

Academy Collaterals

The Academy Organisers cannot guarantee that Academy collaterals will be available for late registrations. All materials will be distributed on-site.

Cancellation Policy

Notice of cancellation (sickness, lack of funding or any other personal reasons) must be made in writing by email to the Academy Organisers. The date of the email will be the basis for considering refunds. Please indicate your bank details on your written cancellation. Refunds will be made after the conference.

Registration fees may be refunded as follows (depending on the Organisers' contracts with their vendors):
- Up to 4 weeks before the Academy: 100% refund
- From 4 weeks to 7 days before the Academy: 50% refund
- From 6 days to the Academy: no refund

The Academy Organisers reserve the right to reimburse the participant after deducting costs already incurred for the bank transfers.

No refunds will be granted for unforseen events or early termination of attendance, or any other incidents during the Academy, which are beyond the control of the Academy Organisers.

Cancellation of the Academy

In the event that the Academy cannot be held or is postponed due to events beyond the control of the Academy organisers, the Academy organisers cannot be held liable by participants for any damages, costs such as transportation, accommodation, and other expenses incurred by the participants.

All expenses in relation to the Academy, the registration and the attendance are the sole responsibility of the participants.

Under these circumstances, the Academy Organisers reserve the right to reimburse the participant after deducting costs already incurred for the bank transfers.

Insurance

The registration fee does not include insurance. The Academy Organisers do NOT provide any form of insurance and do not take any responsibility for accidents or illnesses that might occur during the DHIS2 Academy and in the course of travel to or from the Academy place. Therefore, each participant is solely responsible for his/her safety, security and health.

Moreover, participants shall be aware of their health insurance policy and take appropriate measures to ensure their coverage for any hazards which might occur when attending the DHIS2 Academy.

Modification of the Programme and Venue Change

The Academy Organisers reserve the right to amend the Academy programme, including making changes to the speakers/facilitators appearing and/or subjects covered. No refunds can be granted in case of cancellation of speakers/facilitators, programme change or any other incidents during the Academy which are beyond the control of the Organisers.

The Academy Organisers reserve the right to move the Conference to a larger or smaller venue, if the level of participant registrations warrants.

Name Badge

The name badge must be worn at all times during the Academy. Access to the venue will not be granted without the DHIS2 Academy name badge.

Invitation Letter

Participants requiring an official invitation letter from the Academy Organisers can request one by email. Participants must first register to the Academy.

Visas

It is the sole responsibility of the participant to take care of his/her visa requirements. Participant who require an entry visa must allow sufficient time for the application procedure.

Data Protection

The Academy Organisers will collect and store datas for the preparation and execution of the Academy.

HISP-UiO performs monthly e-mailings (which include photographs/videos) and/or communications on social media regarding the DHIS2 Academy. If you do not wish to appear in the marketing visuals, please send an email to max@dhis2.org.

Email contact details of participants will not be passed on to third parties. Participants may unsubscribe from these mailing campaigns at any time.

Limitation of Liability

The participant agrees to be responsible for all property he or she brings to the Academy venue.

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